Closed File
A closed file for each member of the Faculty on regular appointment shall be accessible via Moodle and available to the Dean of the College and the President. At the time of the mid-probationary, tenure, and promotion reviews, the closed file is also available to members of the Committee on Tenure and Reappointment. It shall contain the following confidential items, which shall be collected by the Dean of the College at the time of the mid-probationary, tenure, and promotion reviews:
- evaluations from members of the Faculty member’s program and from other colleagues who can assess his or her work; and
- letters solicited from current and former students, the Division Chair, and the Associate Dean.
- past letters from the Committee on Tenure and Reappointment with their recommendations of the candidates.
For promotion to full Professor, the Special Subcommittee on Promotions may request letters from outside scholars who are able to judge the Faculty member’s professional or scholarly work. Any such letters shall be placed in the closed file. (See Appendix B: By-Laws of the Centre College Faculty, 6c.)
The contents of the open and closed files become the basis for the assessment of each Faculty member. As part of its responsibility to assure a fair and thorough evaluation for mid-probationary, tenure, and promotion reviews, the Committee on Tenure and Reappointment and the Special Subcommittee on Promotions may consult with the Faculty member, the Dean of the College, or other persons.