Open File
An open file for each Faculty member shall be kept as an electronic file in Alfresco. Documents can be added to the open file by forwarding electronic files to the Dean’s assistant or by sending a hard copy. Electronic versions are preferred if possible. At the time of mid-probationary review and tenure and promotion review, the Faculty member will create a Moodle file from the Open File for use during the review period by the Tenure Committee, Division Chairs, Dean of the College, and the Associate Dean. During the review period, any items added to the Open File will not be reviewed by the Tenure Committee. The open file is available to the Faculty member at any time and shall contain the following:
- a current curriculum vitae;
- a statement by the Faculty member, written at the time of the mid-probationary, tenure, and promotion reviews, in which he or she describes his or her achievements and future goals as a teacher and scholar, and amplifies or explains any of the materials in the open file. The statement should contain an ample and candid assessment of the professional significance of any publications and presentations;
- annual Faculty Activity Summaries;
- course evaluation summaries;
- sample syllabi and paper/project assignments submitted at the discretion of the Faculty member;
- reports of classroom visits;
- materials relating to the Faculty member's scholarly and professional activity and achievement—articles, publicity, grant proposals sent to external funding agencies, etc. This should include all final reports from any sabbatical leaves, Stodghill awards, FDC grants, annual reports from those holding endowed professorships, as well as a summary of accomplishments resulting from any other outside grants; and,
- reports of the annual and mid-probationary reviews.