Procedures for Obtaining Permission to Copy

Whether you request permissions yourself, or through a College store or copy service, these suggestions will speed the process by assuring the provision of the necessary information to permit the publisher to respond to copying requests:

1. Request permission before or at the same time you order textbooks.

   The earlier your request is received, the better, in case it cannot be granted and you need to substitute other materials. Publishers do not always control the rights and need time to research the extent to which permission may be granted. Each request requires the publisher to conduct a careful check of the status of the copyright, a determination of the exact materials to be duplicated (which sometimes involves ordering a copy of the material from a warehouse), and assignment of author's royalties, if fees are involved. In other words, the greater the lead time you give the copyright owner to respond to your request, the better.

2. Direct your request to the publisher's Copyrights and Permissions Department, not the author.

   The page containing the copyright notice shows who owns the copyright, the year of publication and the publisher's name. The acknowledgment page may also contain information regarding copyright ownership. If the address of the publisher does not appear with the material, it may be obtained in such publications as the National Association of College Stores’ Book Buyers' Manual, the American Booksellers Association's Publisher's Directory, the Association of American University Presses Directory (available from the University of Chicago Press), Books in Print, The Literary Marketplace (for books), the International Literary Marketplace (for international listings), or Ulrich's International Periodicals Directory (for journals), published by R.R. Bowker Co., and available in any library. Your College store also has access to a few of these and similar resources.

3. Include all of the following information in your request:
   1. Author's, editor's, translator's full name(s);
   2. Title, edition and volume number of book or journal;
   3. Copyright date;
   4. ISBN for books, ISSN for magazines and journals;
   5. Numbers of the exact pages, figures and illustrations;
   6. If you are requesting a chapter or more: both exact chapter(s) and exact page numbers;
   7. Number of copies to be made;
   8. Whether material will be used alone or combined with other photocopied materials;
   9. Name of College or university;
   10. Course name and number;
   11. Semester and year in which material will be used;
   12. Instructor's full name.
4. Request permission whether or not works are in print.
5. Provide your complete address and the name of a contact person and telephone number in case there are any questions.

   In many cases your College store or other service can assist you and/or provide appropriate forms. The publisher’s response form will provide information about payment and fees which are determined by the individual publisher.