404 Catastrophic Sick Leave Donation Policy

This program provides an opportunity for employees to donate some of their accrued sick or PTO days to assist a fellow employee affected by a catastrophic illness or injury. Voluntary donation of leave time is used by employees who have exhausted their leave balances and have a serious, long-term catastrophic (at least 20 consecutive workdays) illness or injury affecting them or an eligible family member. Employees may utilize this benefit two times within a five year period when approved by the Manager, Senior Staff representative and Human Resources.

Any Centre College employee may donate accrued leave days (100% sick days and PTO) to any other eligible Centre College employee, subject to the following conditions (and completion of the appropriate form):

• The person (s) receiving days must have used all of their own accrued sick and PTO days. They must be approved to receive donated leave time due to a catastrophic illness or injury of the employee or of a member of the employee’s immediate family, which qualifies for leave under FMLA and which will require the employee’s absence for a period of at least 20 consecutive workdays. Evidence from a medical professional may be required. The number of days an employee may receive shall not extend beyond the duration of that employee’s FMLA leave.
• Donated days must come from existing accrued days and not days that an employee might anticipate losing at the end of the year.
• There is no restriction on donating PTO days. Employees wishing to donate 100% sick days must maintain a minimum of 40 days in that account. (60% sick days are not available to be used under this program).
• The employee receiving donated leave days must first sign an appropriate agreement and release.
• Days would be donated on an “as needed” basis.
• Coercion or intimidation to donate is strictly forbidden.